Board of Regents Policy Payment of Tuition and Fees and Dropping Students for Non-Payment (CT State Community College)

The system must have an administrative process in place to manage and evaluate the implementation of this section which shall include periodic review and reporting on the status of deferments, collections, total receivables, and uncollectible accounts in order to minimize the level of uncollectible tuition and fee revenue. The goals of this policy include (1) establishing specific criteria to create consistency and accuracy across the system, (2) protecting students, and (3) maintaining responsible accounting and collection practices.

Tuition: Instructional charge assessed on credit courses.

Extension Fees: Instructional charges assessed on self-supporting credit and non-credit courses.

Mandatory Fees: Charges unique to a specific program of study or credit course.

Other Registration Fees: Charges assessed all students enrolled in a credit bearing course.

Account Balance Due Deadline: The account balance due date is set each term to be between three to six weeks prior to the first day of the term, or due at the time of registration, whichever is later.

Payment of Tuition and Fees

The student’s account must have satisfied payment policies and must appear paid in full including all charges, tuition, fees and prior term balances less the established threshold for Drop for Non-Payment (see section II, Dropping Students for Non-Payment) by the Account Balance Due Deadline. 

A student shall be considered to have satisfied payment when:

• the student has paid in full; or
• the student has enrolled in a payment plan; or
• the student has pending financial aid or loan award, or has been selected for verification; or
• the student has a pending contract or third-party arrangement; or
• the student has a memo on file for pending outside scholarship or other extenuating circumstances 

Documentation for satisfactory payment listed above must be on file with the Bursar’s Office by the week following the Account Balance Due Deadline to avoid the drop process. Satisfying any one of these criteria will secure a schedule if the remaining balance due does not exceed the Drop for Non-Payment threshold. Students who registered one week prior who have not satisfied the payment policies will be subject to the drop process. 

Refunds and Course Withdrawals are addressed in Board Policy 3.07, Policy on Refund and Course Withdrawals - Connecticut State Community College.

Dropping Students for Non-Payment

The initial Drop for Non-Payment process will be executed the week following the Account Balance Due Deadline, set each term. The Drop for Non-Payment process will continue weekly through the Add/Drop Period. 

The threshold for Drop for Non-Payment balance is $500. To avoid being dropped for non-payment, the student’s remaining balance due must not exceed the threshold amount. 

Exceptions to the above Drop for Non-Payment policy may be made by the Registrar. The exception must have an expiration date no longer than two weeks and must be communicated in writing to the Bursar’s Office by the week following the Account Balance Due Deadline. Requests to extend the exception past the original expiration date may be granted by the Associate Vice President of Enrollment and Retention Services and communicated in writing to the Bursar’s Office.

Policy History:
Adopted 3/21/94
Amended 12/19/94, 4/22/96, 12/16/02, 9/19/17, 6/23/22