Board of Regents Policy Tuition & Fee Refunds (Universities, COSC)

• Fall Semester
  not later than August 1
• Spring Semester
  not later than January 2

• Upon withdrawal from the University up to, but not including, the first day of the term, as defined by the published university calendar, 100% of the term charges will be cancelled;
• 90% of the term charges will be cancelled during the first week of the term,
• 60% of the term charges will be cancelled during the second week of the term,
• 40% of the term charges will be cancelled during the third and the fourth weeks of the term,
• No cancellation of charges after the fourth week of the term.

Academic year contract to be paid in two installments:

• Fall Semester
  not later than August 1
• Spring Semester
  not later than January 2

• Upon withdrawal from the University, the housing refund will mirror the University refund policy for tuition and fees:
• 100% of the term charges will be cancelled upon withdrawal from the University up to, but not including, the first day of the term as defined by the published university calendar,
• 90% of the term charges, will be cancelled during the first week of the term,
• 60% of the term charges, will be cancelled during the second week of the term,
• 40% of the term charges, will be cancelled during the third and fourth weeks of the term,
• No cancellation of charges after the fourth week of the term.

• Upon withdrawal from University housing up to and including June 30, 100% of the housing charges will be removed from the student’s account.
• No cancellation of charges for students who withdraw from housing on or after July 1 (academic year) or
• December 1 (spring term – for those students who plan to enter housing for the first time in spring), unless otherwise approved through a review process to be established by each university.

1. Students who wish to cancel their Housing Contract/Assignment must do so in writing by adhering to the Housing Withdrawal process for their respective University.
2. Students who request to cancel their Housing Contract/Assignment will be released for the following reasons:
   • The student is participating in an internship, co-op, study abroad, student teaching, or other academic obligation that reduces or eliminates the need for on-campus housing.
   • The student has medical reasons for cancellation that are verified by the appropriate university department.
   • The student has graduated from the University before the end of the contract period.
   • The student is academically suspended before the end of the contract period.
   • The student has officially withdrawn, or taken an official leave of absence, from the University.
3. Students who request a Housing Contract Cancellation for reasons other than those noted in section B will have their Housing Cancellation request reviewed through a process to be established by each University.
4. Students who are approved to have their Housing Contract cancelled for reasons other than those noted in section B, will forfeit the Housing Deposit that they have paid if their cancellation is before or during their initial contracted term of occupancy.
5. Students who are not approved to have their Housing Contract cancelled shall remain responsible for the fees associated with the duration of their Housing Contract and retain the right to occupy their assigned room.
6. Students who have their Housing Contract cancelled for the convenience of the university will not be required to pay any housing fee associated with the contract period.
7. Students who have their Housing Contract cancelled for judicial/disciplinary reasons will be responsible for paying for the duration of the semester in which their contract was cancelled and are not entitled to a refund.

1. The Vice President for Student Affairs (or Vice President to whom Residence Life reports) at each university will establish a process to review and decide upon student requests to cancel their housing contract when the student does not meet any of the conditions identified in B above and the student requests relief from their obligation to pay the full academic year housing fee.
2. Under the process, each university may define conditions under which it will waive or refund any portion of the housing fee, with the exception of the housing deposit. In cases where the Committee agrees to cancel the housing contract during the fall term (or first term of occupancy), the student forfeits their housing deposit.

• Fall Semester
  not later than August 1
• Spring Semester
  not later than January 2

Courses eight weeks or greater in length 

• 100% of the term charges will be cancelled during the first week of the term,
• 60% of the term charges will be cancelled during the second week of the term,
• 40% of the term charges will be cancelled during the third and the fourth weeks of the term,
• No refund after the fourth week of the term.

Courses three weeks to seven weeks in length

• 100% of the term charges will be cancelled during the first 3 calendar days of the term,
• 60% of the term charges will be cancelled during the fourth, fifth, and sixth calendar day of the term,
• 40% of the term charges will be cancelled during the seventh, eighth, and ninth calendar day of the term,
• No cancellation of charges after the ninth calendar day of the term.

Courses less than three weeks in length

• 100% of the term charges will be cancelled during the first 2 calendar days of the term,
• 60% of the term charges will be cancelled during the third and fourth calendar day of the term,
• No cancellation of charges after the fourth calendar day of the term.

• 75% of the term charges will be cancelled within the first 2 calendar days of the term,
• No cancellation of charges thereafter

• Upon withdrawal from the College course up to, but not including, the first day of the term, as defined by the published academic calendar, 100% of the amount paid will be refunded;
• Withdrawal from full semester courses within thirteen days from the start of classes, a refund of 50% of the total tuition charges will be granted.
• Withdrawal from term courses within seven days from the start of classes, a refund of 50% of the total tuition charges will be granted.
• Withdrawal from session courses within five days from the start of classes, a refund of 50% of the total tuition charges will be granted.
• No refund of charges outside of the parameters outlined above.