Board of Regents Policy Reverse Transfer Policy

To further strengthen the transfer relationship between the CSCU community colleges and the baccalaureate institutions a reverse transfer policy is being recommended for adoption by the CSCU system.

As of June 25, 2015 the Board of Regents for Higher Education resolved to initiate a reverse transfer policy whereby the four CSCU state universities and Charter Oak State College Institutional Research staff would:

• compile and send a list to each respective community college, of all students who meet the eligibility criteria for a reverse transfer degree, as defined by the academic council, and

• direct each CSU/COSC institution or CT community college, as appropriate, to notify all such eligible students inviting them to apply to their previously attended community college to earn an associate's degree.

Reverse Transfer Policy Process

At least once each year, the five baccalaureate institutions (ECSU, CCSU, SCSU, WCSU and COSC) would compile a list of CT community college transfers who are enrolled in their institutions with the following definition of eligibility for reverse transfer:

• Currently enrolled and matriculated in a baccalaureate degree program
• Have transferred from a CT community college within the past 2 years and have NOT earned an associates’ degree
• Have transferred into the university a minimum of 45 credits from a single CT community college
• Where students have earned additional credits at other colleges/universities beyond the 45 credits above, the community college where the student earned the highest no. credits would be identified for reverse transfer
• Have completed a minimum of 15 credits at the baccalaureate institution

The above definition will be adjusted over time to include a broader number of students, however initially this will intentionally define a more manageable number of eligible students and to modify these criteria gradually. There are likely to be a larger number of requests at the beginning of this process, therefore the goal is to avoid creating a burden on Admissions and Registrars staff across the college system.

The list, broken down by CT community college, would include

• Student first and last name, and Date of Birth
• Student mailing and email addresses
• Selected baccalaureate degree program and number of earned credits
• If known, the student’s CT community college ID no.

This annual list would give each community college a sense of the number of students who may be eligible under this process.

CSU/COSC responsibilities

The five baccalaureate institutions agree to send a letter/email to each student identified, inviting them to apply to their primary CT community college for reverse transfer, and will include with this letter/email a transcript request form, to be completed by the student. The transcript will then be sent from the university/state college to the CT community college.

A standard reverse transfer form and FAQ has been developed (see attached), modeled after a similar form already in use by COSC, which will ask the student to give their permission under FERPA to transfer this information for purposes of reverse transfer and also apply to graduate if they meet the requirements for the degree.

Student Responsibilities

If the student choses to, they will e/mail this form to their selected CT community college making arrangements, as stated above, with the university/state college for an official transcript to be sent directly from the university/state college to the community college.

Community College responsibilities

Each receiving CT community college would evaluate the credits on the transcript using their normal transfer credit evaluation process.

A degree audit would be completed by the receiving community college to determine whether the student has met all outstanding requirements for the degree selected by the student. It is anticipated that in many cases, students would be most likely eligible for an A.S. degree in general studies, but the student can earn any degree for which they meet the degree requirements.

The community college would notify the student of their status of completing the selected degree and if any requirements remain unmet, to list those requirements in their letter to the student.

The college would award the degree to the student at the next conferral date of the college.

Timeline for AY 2015-2016

For the first year, the 4-year institutions will send letters/emails to all students eligible by September 25th 2015, for those potentially eligible students who were enrolled in spring 2015, and again by January 1st 2016, for those who were enrolled in the fall 2015. This will assist with contacting a potentially larger group of eligible students in the first year.

Starting in AY 2016-2017 and thereafter, the 4-year institutions will only need to send letters by January 1st of that academic year.

Upon recommendation from the Admissions and Registrars councils, these dates would have student applications arriving during February each year, which is when degree audits typically are reviewed and completed for spring graduation. In the first year, it is understood that the student applications would likely arrive in both October and February.

Reverse Transfer Application Form

Mail the completed form to the appropriate Registrar’s Office address as indicated below:

• CT State Community College Asnuntuck Attn: Registrar, 170 Elm Street, Enfield, CT 06082
• CT State Community College Capital Attn: Registrar, 950 Main Street, Hartford, CT 06103
• CT State Community College Gateway Attn: Registrar, 20 Church Street, New Haven, CT 06510
• CT State Community College Housatonic Attn: Registrar, 900 Lafayette Blvd., Bridgeport Ct. 06604
• CT State Community College Quinebaug Valley Attn: Registrar, QVCC, 742 Upper Maple Street, Danielson, CT 06239
• CT State Community College Manchester Attn: Registrar, MCC, Great Path, Manchester, CT 06040
• CT State Community College Middlesex Attn: Registrar, 100 Training Hill Rd, Middletown, CT 06457
• CT State Community College Naugatuck Valley Attn: Registrar, 750 Chase Parkway, Waterbury, CT 06708
• CT State Community College Northwestern ATTN: Registrar's Office, Park Place East, Winsted, CT 06098
• CT State Community College Norwalk Attention: Registrar, 188 Richards Avenue, Norwalk, CT 06854
• CT State Community College Three Rivers Attn: Registrar, 574 New London Tpke, Norwich, CT 06360
• CT State Community College Tunxis Attn: Registrar, 271 Scott Swamp Rd, Farmington CT 06032